Formatting tables

Plan requirement

Subscription Any plan
Access Agent

Tables are for comparisons. Used for layout they are unreadable on a phone and meaningless to a screen reader.

Insert one

  1. Insert a table and choose its size.
  2. Mark the first row as a header.
  3. Fill it in.
  4. Check it on a narrow screen.

When a table is right

When a reader compares across a dimension: plans against features, statuses against meanings, options against when to use them.

The test is whether somebody reads across a row. If they only read down one column, that is a list.

When it is not

  • For layout. Putting text beside an image. It breaks on phones and reads as gibberish aloud.
  • For a list of things. A single-column table is a list with extra lines.
  • For steps. Numbered lists exist for that.

Keep it narrow

Three columns fit on a phone. Six do not, and a table that scrolls sideways is one nobody reads properly.

Where you need six columns, ask whether two tables or a list of short sections would serve the reader better.

Use a header row

Marked as a header, not just bold. That is what tells a screen reader which column a cell belongs to, and without it the whole table is a stream of unrelated values.

See also

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